WE'RE HIRING

Office/Operations Coordinator​

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20 hours per week, $20.00 - $22.00 per hour (DOE). The typical work schedule will be onsite in Roseville, M – Th, 1-6:00 p.m. (some flexibility can be discussed). Summer hours may vary for the Summer Camp Program (June & July). There may also be some evenings/weekends when community events are scheduled (with advanced notice).

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Office/Operations Coordinator responsibilities include:

• Administrative support to the Executive Director

• Answer and return phone calls, emails and correspondence pertaining to programs and operations of the nonprofit

• Review facility checklist to ensure smooth operation

• Ensuring implementation of policies and practices

• Maintaining attendance records, membership database updates, filing system and contact lists

• Administrative support for fundraisers

• Assist in the preparation of regularly scheduled reports

• Help build positive relations with RPAL members and the community. Represent RPAL at events in the community

• Update and maintain office policies and procedures

• Inventory office supplies and research new deals and suppliers

• Provide general support to visitors

• Coordinate office activities and operations to secure efficiency and compliance to company policies

• Provide support for budgeting and bookkeeping procedures

• Create and update records ensuring accuracy and validity of information

• Schedule and plan meetings

• Resolve office-related and facility malfunctions and respond to requests or issues

• Other program and administrative tasks as assigned

Job brief

We are looking for an enthusiastic and competent Office/Operations Coordinator to undertake a variety of administrative and operation management tasks. You will provide direct administrative assistance to the Executive Director and take on a lead role in operational duties. You may also be asked to help in planning and organizing programs and activities as well.

To be an excellent office/operations coordinator, you must be outgoing, organized, detail-oriented and comfortable working with diverse groups. You must also be willing to talk with parents and the community about our programs.  

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Requirements and skills

• Equivalent to a high school diploma and must be 18 years old

• Must pass a Livescan background check 

• Good time management, leadership and organizational skills 

• Positive attitude, self-motivation/self-starter, ability to adapt and troubleshoot

• Close attention to detail and the ability to plan ahead

• Administrative and clerical skills, including MS Office and Google Docs/Sheets

• Interpersonal skills, including outstanding written and verbal communication

• Ability to quickly learn to use office equipment

• Knowledge of Canva is highly desirable

• Bilingual in Spanish is not mandatory but highly desirable 

Interested applicants should submit their resume to director@rosevillepal.com with "Office/Ops Coordinator" in the subject title.